Project Coordinator, Data and Planning

Job Summary

Reporting to the Program Lead, Knowledge Translation and Action, the Project Coordinator will be part of the Data and Planning division. The coordinator will work in a matrix environment and is responsible for supporting multiple project teams throughout the project life cycle including planning, progress monitoring and reporting. They will also coordinate the production and dissemination of internal and external products. Duties include developing project charters and timelines, supporting internal and external meetings, preparing project materials such as presentations, briefing notes and other written information, assisting with internal/external stakeholder communications, providing quality assurance assistance and managing stakeholder lists. The Project Coordinator is also responsible for supporting corporate and branch operational planning and reporting activities and assisting with other project activities as needed.

Duties and Responsibilities

  • As a member of multiple project teams, coordinates internal and external resources, ensuring projects remain within scope and schedule.
  • Monitors project progress and risks and when necessary, recommends modifications to project scope and timelines to ensure efficient use of resources.
  • Organizes agendas and attends project team meetings and coordinates  project planning, monitoring of progress, and assists with content development and quality assurance processes as necessary.
  • Coordinates and contributes to preparation of materials for internal and external meetings and workshop.
  • Develops and maintains targeted stakeholders lists for dissemination of HWC products in consultation with HWCs engagement and communication teams. 
  • Coordinates the development and maintenance of distribution lists. 
  • Supports operational planning processes and coordinates corporate reporting requirements.
  • Assumes responsibility for other project duties such as searching, reviewing, analyzing and synthesizing research and information and preparing project materials such as presentations, briefing notes and other written information.

Knowledge and Experience

  • Undergraduate degree in Health, Business Administration, Social Sciences or Communications (or related field) or equivalent combination of education and experience.
  • A minimum of two to three years’ project coordination experience.
  • Excellent project management, organizational, interpersonal, written and verbal communication skills.
  • Experience organizing meetings and producing and distributing high quality meeting materials for internal and external clients and collaborators.
  • Familiarity with health human resources, including development and maintenance of networks and contacts.
  • Experience synthesising information for both public and professional audiences.
  • Experience organizing workshops and/or web conferences and coordinating professional training events. 
  • Fluency in English is required, bilingualism is an asset.

Expression of Interest

Qualified candidates who possess the required technical skills and experience outlined in the attached position descriptions are asked to send an expression of interest and their resume to by Monday, July 8th.

Successful candidates will join HWC on a secondment basis from their current employer for a period of up to two years, with the possibility of extension with the agreement of the parties.

HWC promotes diversity and accessibility.  Only candidates who are selected for an interview will be contacted.  HWC thanks all candidates for their consideration.

Expression of Interest Deadline

Monday, July 8, 2024

How to Apply

Please send an expression of interest and your resume to

About Health Workforce Canada

Health Workforce Canada (HWC) is a new, independent organization created in 2023 by a Steering Committee with funding from Health Canada.  HWC will bring together health care and health workforce experts to learn from each other and to strengthen health workforce data and planning, so that together they will help ensure health workers are there to provide the care people in Canada need. 

In its start-up phase, HWC has identified a number of early priorities to help address key health human resources (HHR) issues in Canada. These priorities include pan-Canadian stakeholder engagement, the establishment of a set of HHR communities of practice, and the development of data dashboards and early HHR modelling and forecasting work.