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Communications Coordinator

About the Organization

We are a pan-Canadian, not-for-profit organization with a bold vision: to transform health workforce planning across Canada. Through advanced data and modelling tools, strategic knowledge translation, and network convening, we serve as a catalyst for system change.

Just beginning our third year of operation, we work with partners who hold the levers for change—federal, provincial, and territorial governments, health authorities and employers, and the health professions that serve and support our communities. Together, we are building a co-designed, co-developed approach to health workforce planning that is grounded in data, informed by evidence, and driven by collaboration.

The Opportunity

Reporting to the Communications Lead, the Communications Coordinator provides support to the Communications team in the delivery of the team’s portfolio of work.

Key Responsibilities

Communication, Calendar Management and Meetings

  • Using a high level of initiative, discretion and judgement, administers and co-ordinates and provides administrative support to members of the Communications team, as required.
  • Schedules internal and external appointments and meetings for the Communications team; arranges travel, completes expense claims and maintains accurate records and filing system (shared and department) ensuring documents are accessible and secure.
  • Receives and screens incoming calls, queries, mail, the media@ mailbox, publications and correspondence and ensures the queries are routed effectively (as required) and that timely responses are provided. Compose replies (in French and English) to general inquiries of a non-technical nature, acknowledgements and interim replies, as required. Consults with staff members, responds to inquiries and drafts replies.
  • Serves as a first point of contact for key stakeholders connecting with Health Workforce Canada and therefore is very aware of and sensitive to the importance of a warm, open, friendly approach. In addition, be extremely cautious and engage team members quickly when receiving media, government and other sensitive requests.
  • Collaborates effectively with the Partnerships Coordinator and other administrative support staff within Health Workforce Canada, as well as with external partner organizations, as required.

Communications Support

  1. Provides social media, web and newsletter development, coordination, posting, monitoring and metrics reporting, and other supports as necessary.
  2. Coordinates design and branding, working closely with external vendors, developing simple design through technology such as Canva.
  3. Provides presentation and document development support for Communications team and Health Workforce Canada senior leaders, as needed.
  4. Monitors Media@ mailbox and coordinates responses, in a time sensitive manner, together with the Communications Lead.
  5. Conduct media, government and other research, as required, to support Communications reporting and initiatives.
  6. Coordinates French translations for the team, reviewing translation for Communications products for accuracy, and periodically for the broader Health Workforce Canada team as required.
  7. Track Communications budget spends and follow up with vendors as required.
  8. Manages meeting summaries and action item for meetings.
  9. Works closely with the Partnerships team, supporting major Health Workforce Canada events and other work, as required.

General Administrative Duties

  • Participates on special projects by assisting team leaders with planning and follow-up for initiatives undertaken by the organization.

What We’re Looking For

  • Education at the post-secondary level or equivalent related education/experience.
  • Minimum 5 years related administrative experience at a senior level.
  • Proven organizational ability and ability to work in a fast-paced environment.
  • High degree of initiative, discretion and tact.
  • Strong interpersonal skills and ability to network and collaborate with both internal and external stakeholders.
  • Tech savvy with demonstrated depth of experience in technology (Microsoft Office Suite, Canva, MailChimp) and a demonstrated ability to effectively and responsibility incorporate AI into day-to-day work.
  • Effective verbal and written communications skills.
  • Experience with social media, traditional media, web and newsletter coordination preferred.
  • Fluency in both official languages is mandatory.
  • Ability to meet travel requirements.

What We Offer

  • A meaningful opportunity to shape the future of health workforce planning in Canada
  • A flexible, virtual work environment with a collaborative and supportive team culture
  • A competitive compensation and benefits package
  • Opportunities for professional growth and leadership in a fast-evolving organization
Apply here

Location:

Remote work opportunity with in-person team meetings a few times per year, for a maximum of 3 consecutive days

Job Level:

Level 1

Reports to:

Communications Lead

Employment Type:

Full-time position

Closing Date:

Friday January 9th, 2026

Apply here

Land Acknowledgement & Recognition

We acknowledge that we live and work on the traditional territories of many diverse First Nations, Inuit and Métis peoples. We are grateful to the people who have cared for the land for centuries and the current stewards who care for it today. We recognize and celebrate the strength and resilience of Indigenous health workers. We embrace the opportunity to support the advancement of cultural safety for all those who provide care and those they care for.

Who we are

Health Workforce Canada was established in 2023 to strengthen health workforce data and planning to ensure health workers are there to provide the care people need.

We bring people together to identify what works and what doesn’t in health workforce data, planning, policy and care. Through our efforts, we are contributing to a cost-effective and sustainable health care system.

© Health Workforce Canada 2024