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Accounting and Procurement Lead (Part-time)

Job Summary

Health Workforce Canada (HWC) is a new, independent organization created to bring together health workforce experts and those in the health care field to learn from each other and to strengthen health workforce data and planning, with a goal to ensuring health workers are there to provide the care people in Canada need.

As this new organization comes online, HWC has identified several early priorities to help address key health human resources (HHR) issues in Canada. These priorities include pan-Canadian stakeholder engagement, the establishment of a set of HHR communities of practice, and the development of data dashboards and early HHR forecasting work.

Reporting to the Chief Financial Officer, the Accounting and Procurement Lead is responsible for coordinating and supporting the daily management of the finance and procurement functions of Heath Workforce Canada. This role also acts as the first point of contact for staff payroll, finance and procurement related inquiries.

Duties and Responsibilities

  • Performs general accounting, accounts payable and accounts receivables tasks including account analysis, journal entries, bank reconciliations, and paying vendor invoices and collecting customer invoices.
  • Provides support to the organization for procurement activities, including issuing requests for quotations, assessing proposals or issuing purchase orders.
  • Processes payroll and benefits for employees directly with payroll provider, including inputting employee attendance (e.g. vacation), extracting reports and posting to General Ledger
  • Assists in preparing monthly financial statements and budget variance analysis
  • Delivers periodic cheque/EFT to vendors
  • Performs General Ledger, billing systems and payment gateway reconciliations
  • Maintains all financial records and documents including contracts and procurement process documentation.
  • Assists in budget management, costing and preparation of all funder reports
  • Assists with preparation and filing of all statutory returns and reports
  • Assists with finance and procurement policy development and revisions.
  • Analyzes accounting and financial data and produce ad hoc reports as required
  • Attends to queries of employees regarding payroll, tax forms, ROEs and other finance-related requests
  • Assists with year-end audit and T4/T4A preparation
  • Other tasks as delegated from time to time

Knowledge and Experience

  • Above average knowledge and experience with accounting software
  • Knowledge of payroll legislation, personal taxation, and payroll systems
  • Proficient in MS Office suite of products with intermediate Excel
  • Sound knowledge of accounting principles, standard business practices and internal controls
  • Demonstrated experience in procurement policies and procedures.
  • Ability to use IT systems and solutions well in day-to-day activities
  • Superior verbal communication skills and a proven ability to engage with internal and external stakeholders
  • Advanced written communication skills, with the ability to write clearly and informatively
  • Well-developed critical thinking skills in order to identify key issues and propose solutions to program setbacks
  • Strong interpersonal and collaboration skills in order to work with others to coordinate information
  • Ability to work independently or as part of a team, with a range of internal and external stakeholders and staff
  • Adaptable in dealing with continuing change
  • Strong attention to detail, with the ability to maintain detailed and organized files and documentation
  • High degree of initiative, discretion and tact
  • Excellent organizational skills and the ability to manage multiple projects and tasks
  • Exhibits objectivity and openness to others’ views; welcomes feedback; contributes to a positive working environment; supports the organizations efforts to succeed
  • Proven organizational ability and ability to work in a fast-paced environment

Qualifications

  • Minimum 5 years’ experience in a similar role
  • Post Secondary education in Accounting or Finance
  • Canadian Payroll Association (CPA) designation is an asset
  • Strong working knowledge of the Microsoft Office Suite (Word, Excel and PowerPoint), email and other accounting software (i.e. QuickBooks, Sage, etc.)
  • Fluency in English is required, bilingualism in both official languages is an asset
  • Ability to meet travel requirements

Expression of Interest

Qualified candidates who possess the required technical skills and experience outlined in the attached position descriptions are asked to send an expression of interest and their resume to info@healthworkforce.ca by Friday, May 3, 2024.

Successful candidates will join HWC on a secondment basis from their current employer for a period of up to two years, with the possibility of extension with the agreement of the parties.

HWC promotes diversity and accessibility.  Only candidates who are selected for an interview will be contacted.  HWC thanks all candidates for their consideration.


About Health Workforce Canada

Health Workforce Canada (HWC) is a new, independent organization created in 2023 by a Steering Committee with funding from Health Canada.  HWC will bring together health care and health workforce experts to learn from each other and to strengthen health workforce data and planning, so that together they will help ensure health workers are there to provide the care people in Canada need. 

In its start-up phase, HWC has identified a number of early priorities to help address key health human resources (HHR) issues in Canada. These priorities include pan-Canadian stakeholder engagement, the establishment of a set of HHR communities of practice, and the development of data dashboards and early HHR modelling and forecasting work.